More than a digital logbook.
Paper logs and basic digital logging keep a record. TOM MMS is the medication system your team runs every day, built from the perspective of a practicing pharmacist.
Self-serve. Card required, not charged until day 31. Cancel anytime.
The trade-off
One record for daily work and pharmacist oversight
Basic logs capture entries. TOM connects the daily medication record with the review your facility's own pharmacist already performs.
| What you're weighing | Paper / spreadsheets | Basic digital logginga log app or a cabinet device log | TOM MMSSoftware a pharmacist built |
|---|---|---|---|
| Who does the daily work | Your staff, by hand | Your staff, in an app or at a cabinet | Your team, in the app, every day |
| Where the records live | Binders, loose sheets, and spreadsheets | A device log or a generic database | Structured digital records, created as the work happens |
| When problems surface | Often only when a surveyor asks | When someone runs a report, if the tool has one | In real time, the moment it's logged |
| Depth of medication safety | Only what staff remember to write down | Usually a count or a checklist; often controlled substances only | Controlled-substance logging, temperature and humidity, cart checks, diversion scoring, shortage and recall, DEA-106/222 |
| Pharmacist involvement | None; it's a form | None; it's a log | Designed from the perspective of a practicing consultant pharmacist; your facility's pharmacist retains professional oversight. |
| Security & audit posture | No audit trail; pages get lost or rewritten | Depends on the vendor or the device | Timestamped activity history, a BAA before any PHI |
| Survey package | Reconstructed by hand before the survey | Assembled from whatever the log exported | Generated on demand from records already captured |
| How you try it | It's what you already do | Often a sales call, a contract, or a capital purchase | A self-serve free trial; start today |
| Cost & hardware | Cheap up front; expensive at survey time | A subscription, or a cabinet that can run $10,000 or more | One plan per facility, self-serve, on hardware you likely already own |
TOM MMS tracks your facility's own pharmacist visits, on your facility's cadence, and the work around them. Records come out structured, timestamped, and verifiable instead of being reconstructed later. Who built it, and why.
No expensive hardware
A locked cabinet, a scanner, a tablet
The biggest line item in most medication-room upgrades is the box on the wall. TOM doesn't need one.
A narcotic cabinet
An automated cabinet: often $10,000 or more, plus install & service
New hardware to mount, maintain, and eventually replace. And it still only sees the controlled substances locked inside it.
TOM
Runs on hardware you likely already own
The locked cabinet already in your med room, a healthcare-grade 2D scanner for under $150, and a tablet. Nothing for IT to install.
See the exact scanner setup →For consultant pharmacists
Already the pharmacist? TOM is your platform.
If you run medication management across client facilities, TOM is the software you bring with you: the system of record your ASCs work in daily, so the documentation is built as the work happens instead of reconstructed the week someone asks. You already have the half nobody else does; TOM is the other half.
See it for yourself
Start the free trial and set up your medication room today, or have us walk you through it first.
Book a demo if you would rather walk through it with someone.
TOM MMS is a documentation and tracking tool. It does not provide legal, regulatory, or clinical advice. Facilities should consult their state pharmacy board and accreditation organization for current requirements. Comparisons describe categories of alternatives, not any specific product, and reflect typical differences rather than a guarantee about any given vendor.