Pharmacy operations + compliance — built for ASCs

TOM MMS (Medication Management System) handles pharmacy operations end-to-end at your ASC: order entry, sign-out, witness, waste, returns, inventory, reconciliation, audit. Survey-readiness comes as a byproduct, not the main story. Replace paper CS logs in 15 minutes; compliance score updates in real time.

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For facility staff

Nurses & techs use TOM daily

Staff log entries throughout the day. When you arrive, the data is already there.

Controlled substance logging — signout, administer, waste, return, receive, transfer
PIN-verified witness signatures — no faking, PIN lookup confirms identity
Temperature and humidity logged at opening and closing
Crash cart, MH cart, and ANB box daily checks
Works on any device — phone, tablet, or desktop
Mobile-first — works on any phone, tablet, or computer
Built-in staff training modules with completion tracking

For visiting pharmacists

Run structured visits with real data

No more paper checklists. Every visit follows the same structured process, backed by data staff already entered.

8-phase visit checklist mapped to state pharmacy board rules, AAAHC Chapter 10, DEA 21 CFR 1304
CS reconciliation with expected counts auto-calculated from staff entries
72-hour verification workflow for CS entries
One-click branded PDF visit reports
Draft saving — pause mid-visit and resume later
Compliance scoring across 7 weighted categories
Visit history and trend tracking per facility
Barcode scanning for inventory management

For consulting firm owners

Manage every client from one dashboard

See every facility, every score, every alert — all in one place.

Multi-facility dashboard — all clients, all scores, all alerts in one view
Drug shortage monitoring cross-referenced against client formularies
License expiration tracking with dashboard alerts as renewals approach
Drug spend analysis with savings opportunities
Incident report tracking with DEA-106 workflow
Document management — P&P manuals, licenses, accreditation docs
Drug ordering with DEA-222 tracking
One-click compliance report — covers DEA, State Board, AAAHC, and Joint Commission requirements

Regulatory mapping

Built for compliance

TOM’s visit checklist is mapped to state pharmacy board rules, AAAHC Chapter 10 (Pharmaceutical Services), and DEA 21 CFR 1304. Every checklist item has a regulatory reference. Every entry creates an auditable trail.

Phase 1

Arrival & Administration

Phase 2

Controlled Substance Review

Phase 3

Medication Storage Areas

Phase 4

Emergency Equipment

Phase 5

Ordering & Returns

Phase 6

Compliance Documentation

Phase 7

Facility Walkthrough

Phase 8

Wrap-Up & Reporting

What you hand the surveyor

One-click state pharmacy board report

Every CS transaction, reconciliation, and pharmacist visit lands in a single, signature-ready report. Branded, timestamped, and ready to print or hand off as a PDF.

Replace paper checklists with structured data

Start free trial. Card required, not charged until day 31.

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TOM MMS is a documentation and tracking tool. It does not provide legal, regulatory, or clinical advice. Facilities should consult their state pharmacy board and accreditation organization for current requirements. Compliance scores reflect data entered by facility staff and do not constitute a regulatory endorsement.